Rhode Island new hire reporting
14 days
Report each new or rehired employee to the Rhode Island State Directory of New Hires within 14 days of start date. That's shorter than the federal default of 20 days.
What to report
Federal law requires every employer to report, for each new hire: the employee's name, address and Social Security number, and the employer's name, address and federal EIN (42 U.S.C. 653a). States may ask for more, such as the hire date or whether health insurance is offered. States use the reports to enforce child support orders and to catch unemployment insurance fraud.
Report online through the state's portal: www.ri-newhire.com.
Employers with workers in more than one state can choose to report all new hires to a single state they operate in, after notifying HHS.
States with deadlines shorter than 20 days: Alabama (7), Georgia (10), Iowa (15), Maine (7), Massachusetts (14), Mississippi (15), Vermont (10), West Virginia (14). Compare every state.
Running payroll in Rhode Island?
Sources
- US Department of Health and Human Services, Office of Child Support Enforcement (State New Hire Reporting, Intergovernmental Reference Guide) · data as of March 22, 2025 · last checked October 9, 2026
We copy figures from official sources and re-check them against the source before every update. See our methodology. This is general information, not legal advice.